FAQ
Everything you need to know about Vendarwon Flow — the AI-powered workflow automation platform.
99 questions answered across 10 topics
Vendarwon Flow is an AI-powered workflow automation platform. You describe what you want to automate in plain English, and our AI builds the entire workflow for you — no coding required. It connects your apps, runs on triggers or a schedule, and executes automatically 24/7.
You type what you want to automate (e.g. 'When I get a lead email, score it with AI and notify Slack if it is high value'). Our AI generates the workflow as connected nodes. You review it, activate it, and it runs forever automatically.
No. If you can type a sentence, you can build a workflow. Our AI handles all the technical wiring — you just describe the outcome you want.
Most workflows are generated in under 30 seconds. You describe it, the AI builds it, you activate it. That is it.
Yes. Vendarwon Flow is 100% no-code. You never write a line of code — our AI does the building for you, and the visual editor lets you adjust anything by clicking.
A workflow is an automated sequence of steps that runs whenever a trigger fires. For example: When a webhook is received, score the lead with AI, then if score is greater than 7 send a Slack message. Each step is a node, and you connect them visually.
One execution is one complete run of a workflow from trigger to finish. Viewing or editing workflows never counts. Unused executions do not roll over to the next month.
Sign up free at vendarwon.com — no credit card required. You get 100 executions/month on the free plan. Describe your first workflow in the chat builder and it will be generated in seconds.
Yes. Vendarwon Flow is fully mobile-responsive. You can build, activate, and monitor workflows from any smartphone browser without installing an app.
No. Vendarwon Flow is entirely browser-based. No downloads, no installs, no CLI tools required. Open the website and start building immediately.
A node is one step in your workflow — for example, Send Email, Score with AI, Post to Slack. Nodes are connected together to form the full automation. You can drag, drop, and configure each node from the visual editor.
Yes. The visual editor lets you add, remove, or reconfigure any node at any time. Changes auto-save as you work. You can also redescribe the whole workflow to regenerate it from scratch.
Four trigger types: Webhook (any HTTP POST from outside), Schedule (cron-based — hourly, daily, weekly, custom), Email Received (new email arrives in Gmail), and Manual (you click Run yourself).
A webhook is a URL that, when called with an HTTP POST request, fires your workflow immediately. Any app that supports webhooks — Stripe, Typeform, Shopify, GitHub, etc. — can trigger your Vendarwon workflow.
Yes. Set any workflow to run every minute, hourly, daily, weekly, or any custom cron expression. Scheduled workflows run automatically in the background forever — even when your computer is off.
Yes. The Email Received trigger polls your Gmail inbox every 2 minutes. When a new email arrives, it fires your workflow with the sender, subject, and body all available as template variables.
Currently each workflow has one trigger. You can duplicate a workflow and give it a different trigger if you need both webhook and schedule to run the same automation.
Yes. Use the Test Webhook button in the workflow editor to send a test payload and see the full execution log without affecting your active workflow.
All data from the triggering event is available as template variables. For webhooks: the full POST body. For emails: sender, subject, body, thread ID. For schedules: the run timestamp. Use them as variables in any downstream node.
Yes. Toggle the Active switch on any workflow to deactivate it instantly. It will not run again until you re-activate it. Your configuration and history are preserved.
Instantly — within seconds of the HTTP request being received. There is no polling delay for webhook triggers.
You can duplicate the workflow and set each copy to a different schedule — one daily, one weekly. They share the same logic but run independently.
42+ integrations across messaging, CRM, productivity, e-commerce, marketing, developer tools, and more.
Gmail, Slack, Discord, Telegram, WhatsApp (Twilio), SMS (Twilio), Microsoft Teams, Twitter/X, LinkedIn, Bluesky, LINE, and Pushover.
HubSpot (contacts and deals), Pipedrive (deals and persons), and Close CRM (leads).
Notion, Airtable, Google Sheets, Google Calendar, Google Drive, Trello, Asana, ClickUp, and Monday.com.
Shopify (orders), WooCommerce (orders), and Gumroad (products and sales).
GitHub (issues and PRs), Jira (issues), Linear (issues), Google Drive, and any REST API via the HTTP Request node.
Mailchimp, ConvertKit, ActiveCampaign, Klaviyo, and Beehiiv for email marketing and subscriber management.
Yes. The HTTP Request node lets you call any REST API with any method, headers, and body. This makes Vendarwon Flow compatible with any service that has an API endpoint.
Google services (Gmail, Sheets, Calendar, Drive) use a single OAuth flow. All other integrations use API keys or tokens that you provide — no OAuth popups or browser redirects for those.
Yes. The Custom Integration Builder lets you define your own API actions with endpoints, methods, and field mappings. You can then drag your custom integration onto any workflow.
Go to the Integrations page in your dashboard, click the integration, and paste your API key. It is encrypted and saved immediately. You never need to enter it again for that integration.
Yes, via Twilio's WhatsApp API. You will need a Twilio account with an approved WhatsApp sender number. Once configured, you can send WhatsApp messages from any workflow.
The workflow builder uses Google Gemini 2.5 Flash for generating workflows. AI nodes inside workflows also use Gemini 2.5 Flash by default. You can change the model per node.
Yes. Add an AI node, write a prompt using template variables, and the node generates text using Gemini. The output is stored in a variable for downstream steps.
Generate email replies, score leads, summarize content, classify messages, write social posts, extract key information, make decisions — anything that can be expressed as a prompt and a text response.
Yes. Multi-agent pipelines chain AI agents where each one has a specific role. Agent 1 reads, Agent 2 scores, Agent 3 decides what action to take. Each output feeds the next automatically.
The AI generates valid workflows in most cases. It also runs a self-correction loop — after generating, it validates the workflow and re-prompts itself to fix any issues before showing it to you.
You can edit any node directly in the visual editor, or type a correction in the chat. You can also just describe the workflow again with more detail.
Yes. Give the AI node the sender name, subject, and any context from the trigger, and it will write a personalized, professional email. The output variable then feeds into the Send Email node.
Yes. Pass the lead details to an AI node with a prompt like 'Score this lead 1-10 based on their message and reply with only the number.' Then use a Condition node to branch based on the score.
Yes. Pass the email body or document content into an AI node with a summarization prompt. The summary is available as a variable for Slack messages, Notion pages, or any other step.
No. AI nodes use Vendarwon's built-in Gemini integration — no separate API key needed. AI usage is included in your plan's execution count.
Yes. The Condition node evaluates any expression — score greater than 7, status equals hot, amount greater than or equal to 100 — and routes the workflow down the true or false path.
Yes. The Loop (ForEach) node iterates over any array and runs the connected nodes once per item — send a personalized email to each lead, process each order row, handle each API result.
Yes. The Delay node pauses for any duration — 30 minutes, 2 hours, 3 days, 1 week. The workflow resumes automatically. Perfect for follow-up sequences and drip campaigns.
The Approval node pauses the workflow and sends you an approve/reject link by email or Slack. The workflow only continues after you click Approve. Use it to review AI-generated content before it goes out.
The Remember node stores any value permanently — across ALL future runs of a workflow. The Recall node loads it back. Use it to count executions, remember the last contact, track totals, or build workflows that change based on history.
Yes. The Browser Automation node controls a real browser — scrape text from any page, fill and submit forms, click elements, or extract all links. No extra software or browser extensions needed.
Attach an error edge to any node — if that step fails, the error path runs a fallback node instead of stopping the workflow. Every failure is logged with the full error message in execution history.
Yes. Parallel branches run simultaneously. Use the Merge node to wait for ALL branches to complete before the workflow continues to the next step.
Up to 50 items per loop per execution to prevent runaway workflows. For larger datasets, split the data and trigger multiple executions.
Yes. The Browser Automation node in Fill Form mode can populate any HTML form fields and click submit — useful for posting to platforms that do not have an API.
Yes. Trigger on a webhook from your form, score the lead with AI, wait 10 minutes, then send a personalized follow-up email — all automatically, 24/7.
Yes. Connect Shopify or WooCommerce, and every time an order is placed, send a formatted Slack message to your sales or fulfillment channel instantly.
Yes. Build a workflow on a schedule that pulls content, passes it through an AI node for formatting, then posts to Twitter/X, LinkedIn, and Bluesky simultaneously.
Yes. Trigger on a form submission or webhook, extract the fields, and automatically create contacts or deals in HubSpot, Pipedrive, or Close CRM.
Yes. Trigger on incoming emails, use AI to classify the issue and urgency, then route to the right Slack channel or create a Jira/Linear ticket automatically.
Yes. Trigger on a schedule, check payment status via HTTP request to your billing API, and send reminder emails or SMS messages to overdue accounts.
Yes. Trigger on a webhook or form submission and append the data as a new row in any Google Sheet automatically — no manual copy-pasting.
Yes. Use a sequence of Delay nodes between Send Email nodes. Each delay pauses the workflow for the configured time before sending the next email in the sequence.
Yes. Use the Browser Automation node to scrape competitor pages on a schedule, pass the content to an AI node to detect changes, and notify you on Slack or email.
Yes. Trigger on a new hire event, create accounts across your tools via their APIs, send welcome emails, schedule check-in messages, and log everything to a Google Sheet.
Yes. Free plan = 100 executions/month, no credit card required. Sign up and start automating immediately.
Free ($0 — 100 executions/month), Starter ($9/month — 2,000 executions), Growth ($29/month — 10,000 executions), Scale ($99/month — 50,000 executions).
One execution = one complete run of a workflow. Viewing, editing, or saving a workflow does not count.
No. Execution counts reset at the start of each billing month.
On the Free plan, workflows stop running until the next month. On paid plans, you will be notified and can upgrade to avoid interruption.
Yes. No contracts, no lock-in. Cancel from your account settings at any time. You keep access until the end of your billing period.
We are working on annual billing. Check the pricing page at vendarwon.com/pricing for the latest offers.
Yes, we offer a refund policy. See our refund page at vendarwon.com/refund for full details.
Free is great for testing. Starter ($9/mo) suits individuals and small teams with moderate automation needs. Growth ($29/mo) is ideal for growing businesses. Scale ($99/mo) is for high-volume or unlimited automation needs.
Yes. You can change your plan at any time from your account settings. Upgrades take effect immediately. Downgrades take effect at the next billing cycle.
Yes. All credentials are encrypted with AES-256 before being stored. They are never logged, never visible in execution outputs, and only decrypted at runtime inside the secure execution engine.
Only you. Workflows are private to your account. No Vendarwon employee can see your workflow data or credentials unless you explicitly share access for support.
Yes. You can delete individual workflows, execution logs, or your entire account from the settings page. Deletion is permanent.
Data is stored in Supabase (Postgres) hosted on AWS. Vendarwon Flow is deployed on Vercel's global edge network.
We follow GDPR principles — data minimization, right to deletion, and no selling of user data. For specific compliance needs, contact us at contact@vendarwon.com.
Only when your workflow specifically triggers on email received. The email content is passed to your workflow and is never stored beyond the execution log. We do not scan or read your Gmail proactively.
Yes. Every execution log shows exactly what data was passed between nodes — inputs, outputs, and any errors. You have full visibility into every step.
Never. We do not sell, share, or monetize your workflow data, credentials, or execution history. See our Privacy Policy at vendarwon.com/privacy for full details.
Go to vendarwon.com/signup and enter your email and password. You can also sign in with Google. No credit card required for the free plan.
Yes. All active workflows run independently and simultaneously. There is no limit on the number of active workflows on any paid plan.
Yes. Every workflow has a dedicated Executions page showing all past runs — status, duration, step-by-step results, and any error messages.
Vendarwon Flow is hosted on Vercel's global edge network with 99.9%+ uptime. Workflow execution is powered by Inngest's durable execution engine, which handles retries and reliability automatically.
Nothing — workflows run in the cloud 24/7 regardless of whether your computer is on or off. You do not need to keep any app open.
Workflows are stored as JSON internally. Contact support if you need to export your workflow configurations.
On the free plan you can create up to 3 workflows. Paid plans have no workflow count limits.
Email support at contact@vendarwon.com. We aim to respond within 24 hours on business days.
Yes. Email us at contact@vendarwon.com with the integration name and your use case. We prioritize integrations based on demand.
Zapier requires manual step-by-step connection of apps. Vendarwon generates entire workflows from a description. Vendarwon is also significantly cheaper — Zapier's Starter is $19.99/month for 750 tasks, while Vendarwon's Starter is $9/month for 2,000 executions.
Make has a visual canvas similar to Vendarwon, but you build workflows manually. Vendarwon adds AI generation, multi-agent pipelines, persistent memory, and browser automation that Make does not offer.
n8n is a self-hosted open-source tool requiring a server, maintenance, and technical setup. Vendarwon is fully hosted — no servers, no DevOps, no updates to manage. Just describe and automate.
Activepieces is a good open-source alternative but requires self-hosting. Vendarwon is hosted, has AI workflow generation from plain English, and multi-agent pipelines built in.
Custom code takes days to build, needs maintenance, and breaks when APIs change. Vendarwon builds it in seconds, handles retries and errors, and keeps integrations working automatically.
Yes — significantly. Zapier's Starter ($19.99/month) gives only 750 tasks. Vendarwon's Starter ($9/month) gives 2,000 executions. More than double the capacity at less than half the price.
Yes — it is specifically built for non-technical users. You describe what you want and the AI builds it. No understanding of APIs, JSON, or code needed.
Yes. Agencies can build automations for clients, use custom integrations, and manage multiple workflows across different projects — all from one account.
We are happy to help. Reach out and we will get back to you.